How to write a Student Organization Budget Proposal

At the top of your budget proposal, please give the following information:

• Organization name
  The official name of the organization, not an abbreviation.
• Contact person's name, box number, phone number, and Kalamazoo College e-mail address
  If questions arise about the budget proposal, the Finance Director will attempt to reach this contact person.
• Alternate contact person's name, box number, phone number, and e-mail address
  These two contact people will be whom Student Commission e-mails or calls if it need to contact your organization. They are also the two people who will have access to the resource room.
• Organization's mission statement
  All organizational events considered for funding must work toward fulfilling this mission.

For each event, ongoing program, activity, series of related events, or component of your organization's activity for the quarter, please list the following:

• Name of event/program/etc.
• Date(s) on which the event/program, etc. will take place
  The date of an event may be changed to another time in the same quarter without permission, but please notify the Finance Director of changes of dates of budgeted events.
• One paragraph concrete description of the event/program/etc.
  This paragraph should concretely answer the question "so, what is your organization doing?"
• If desired, a one-paragraph explanation of how this event/program/etc. satisfies the criteria for funding according to the B-Laws, if not readily apparent.
  If any aspect of a budgeted cost may at first appear to fall outside the guidelines for Student Commission funding but in fact does not, please explain here. Please do not combine the description of the event with justifications in terms of Student Commission By-Laws.
• Itemized expenses: description and amount requested
  The description of the itemized expenses should be clear enough that the receipts submitted with the requisition form should be reasonably identifiable by this description.
• Total request for event
  The sum of the itemized expenses.

Please note: Itemized expenses should give a good suggestion of what sort of receipts will be submitted for reimbursement. Thus, categories of funds tagged simply "miscellaneous" or "expenses for event" will not be considered for funding. Only requisitions accompanied by receipts matching the itemized expenses requested and approved in this budgetary process will be funded. Funds approved for one itemized expense may not be used for another purpose.

Guidelines for Student Commission Funding