For questions about the room reservation or set up please call Carol Kennedy (Facilities Reservations Cordinator) 337-7047

For questions about media please call Jeannie Sanders 337.7138

For questions about the LAC program or policies, please feel free to contact us via email at lac@kzoo.edu.

• Proposals need to be submitted by 5th week of the quarter prior to the scheduled event.
  
• Late proposals will be accepted on a case by case basis, but without publicity.
  
• All of the previous steps must occur before sending an LAC proposal.
  
• If this procedure is not followed, we cannot guarantee our knowledge of your event. Thus, your event may not be added to the list of LAC events awaiting approval, therefore, it may not receive credit.
  
  

Admission Charges:

LAC events are open to the entire college community and are offered to students free of charge.

Some events, however, may require an admission fee for students in addition to community members. In an effort to continue to keep students informed, please submit admission cost information on the initial proposal in the description section of the Reservation Confirmation Form. This information will appear on all publications, so students are aware there is a cost associated with the event, prior to attending.

 

1. Contact speaker to obtain possible dates for event to be scheduled.

2. Call Carol Kennedy (Facilites Reservations Coordinator) 337-7047 to:

a. Check Campus calendar for potential conflicts
b. Check availability of room

3. Contact speaker to secure actual date for event.

4. Submit an LAC proposal online through the Facilities Reservation Form

Submitting a Facilities Reservation form online will...

a. Send your LAC proposal to the LAC office
b. reserve a room via Carol Kennedy
c. arrange for instructional media needs - microphones, projectors, etc.

** under brief description of presentation include admission charges (see administrative limitations) as well as biographical information and whether this is an endowed or special lecture (e.g. Scholars Day Lecture, Thompson Lecture, etc.).

Please send a hard or electronic copy (lac@kzoo.edu) of the speaker’s vitae (if applicable), any biographical or any additional event related information that might aid the LAC Committee in consideration of the event for approval.

Publicity

The LAC Administrator will make and hang posters at several points around campus a day or two before the event. Any other publicity is up to the sponsor of the event.

For on-campus (internal) publicity submit an announcement request
For off-campus (external) publicity contact Jim Van Sweden and LAC.

i Changes or CancellationsChanges or Cancellations

Please do the following as soon as you are aware of any change:

Contact Carol Kennedy and notify her of any change: THEN Contact the LAC Administrator and notify of any changes, including details such as speaker and event title

***Please make sure to e-mail us directly about date, time, and locations changes at lac@kzoo.edu.

(E-mailing Carol about them does not necessarily mean we will know about them!)

Contact Jeannie Sanders and notify her of any change.

Contact Jim Van Sweden so he can change the information on the Calendar of Events.