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Kalamazoo College Upjohn Library

INTERLIBRARY LOAN (ILL)

ILLiad is the online service that the Library uses for Interlibrary Loan requests.
To use the ILLiad system, log in with your Kalamazoo College (knet) username and password.
The first time you log in, you will need to complete a short registration form.
Once you have registered and are logged in, you can request books and articles without entering your personal information for each request.
In addition, you can check on the status of your requests, ask for renewals, and cancel requests.
Instant email notification lets you know when your materials have arrived.
You may pick up books at the Library Circulation Desk; all articles will be delivered electronically to your ILLiad account.

If you have questions, call the Reference Department at 269-337-7152 or email reference@kzoo.edu.

Interlibrary Loan (ILL) supplements the Kalamazoo College Library's resources by providing materials not available on campus for research needs. Through ILL services, current Kalamazoo College students, faculty, and staff may obtain materials such as books and journal articles that are not available in the Kalamazoo College library collection. This service is administered in accordance with the standards of the American Library Association Interlibrary Loan Code for the United States.

ILLiad is the online service that the Library uses for Interlibrary Loan requests.

Contact the Interlibrary Loan Department via email at ill@kzoo.edu or by phone at (269) 337-7148 if you have questions or would like additional information.


Who Can Use the ILL Service
Current Kalamazoo College students, faculty, and staff in good standing can use the Library's ILL service. Patrons are not in good standing if they have over $20 in library fines, or have been blocked by ILL staff for having too many overdue items.

Alumni are not eligible to use interlibrary loan through Kalamazoo College. Alumni may be able to interlibrary loan items through their local public libraries.

Generally, emeritus faculty are not eligible to use interlibary loan through Kalamazoo College. Emeriti who do not have access to ILL services through annother library may use Kalamazoo College interlibrary loan services. Any charges associated with these services must be paid by the emeritus faculty member personally or charged to their academic department.

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Summer Requests
Interlibrary Loan services are provided year round. In the summer months when classes are not in session (approximately mid-June through mid-September), many students, faculty, and staff conduct research from off campus. The following policies apply to Interlibrary Loan services during the summer months.

Books and Returnable Items
Generally, returnable items will be ordered only for current students who reside locally and for current faculty and staff who are in the area to pick up and return items at the Circulation Desk. Unfortunately, we cannot send ILL materials to patrons who are off campus; all books and other returnable items (media, microfilm, etc.) must be picked up at the Kalamazoo College Library Circulation Desk. If you will be off campus and need to interlibrary loan a returnable item (book), please consult your local public library. If your local public library participates in MeLCat, you may also order books through MeLCat as a patron of your local public library and have them delivered there.

Articles
Periodical articles and chapters may be requested by researches on campus and off campus. Articles may be ordered through the ILLiad Interlibrary Loan Service and delivered electronically as a PDF file. If you are a current student, faculty, or staff member conducting research off campus over the summer, please include a note with your ILLiad article request stating you are off campus.

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What Can Be Requested

If the books and other returnable materials are available at one of Western Michigan University's libraries, you cannot request it through interlibrary loan. You must either order the materials through MeLCat or go to Western to retrieve it (see Directions to Western's Libraries). Kalamazoo College students and faculty have borrowing privileges at Western Michigan University's libraries upon presentation of a valid Kalamazoo College identification card (see Borrowing Privileges at WMU).

Most libraries will lend:

  • Books
  • Journal articles
  • Musical scores
  • Microfilm or microfiche
    (including books on microforms and ERIC documents)

Some libraries will lend:

  • Audio recordings (cassette tapes or CDs)
  • Video recordings (video tapes or DVDs)
  • Software (CD-ROMs)
  • Dissertations (see Dissertation Policy below)

Libraries rarely or never lend:

  • Rare or valuable materials
  • Fragile materials
  • Reference books
  • Manuscripts
  • Materials from special collections
  • Complete issues of journals and periodicals

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Before You Submit an ILL Request

For Books:

  • Check the Kalamazoo College Library catalog (Ariadne) to see if the item you need is available in the Library's collection.
    • If a Kalamazoo College Library item is not on the shelf, please ask at the Circulation Desk. It may have been returned recently, or it may be missing.
    • If a Kalamazoo College Library book is checked out, it may be recalled under certain circumstances. Please ask at the Circulation Desk.
  • Check MeLCat. You can order books directly through MeLCat; generally they arrive sooner than those requested through ILL. For more information, see About MelCat
  • Check WestCat, Western Michigan University's online catalog. If the material is available at one of Western Michigan University's libraries, you cannot request it through interlibrary loan; you may order the materials through MeLCat or go to Western to retrieve it (see Directions to Western's Libraries). Kalamazoo College students and faculty have borrowing privileges at Western Michigan University's libraries upon presentation of a valid Kalamazoo College identification card (see Borrowing Privileges at WMU).
  • Be sure you have a complete bibliographic citation of the item(s) you wish to request.

For articles:

  • Check the Online Journals at K. If the article is available in any of Kalamazoo College's Full Text databases, the Online Journals at K will give you links to those databases.
  • Check the library catalog (Ariadne) to see if the item you need is available.
    • If a Kalamazoo College Library item is not on the shelf, please ask at the Circulation Desk. It may have been returned recently or it may be missing.
    • If a Kalamazoo College Library book is checked out, it may be recalled under certain circumstances. Please ask at the Circulation Desk.
  • Check WestCat, Western Michigan University's online catalog. If the material is available at one of Western Michigan University's libraries, you may request it through interlibrary loan; or you may go to Western to retrieve it (see Directions to Western's Libraries). Kalamazoo College students and faculty have borrowing privileges at Western Michigan University's libraries upon presentation of a valid Kalamazoo College identification card see Borrowing Privileges at WMU).
  • Be sure you have a complete bibliographic citation of the item(s) you wish to request.

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How to Request Materials through Interlibrary Loan
To request materials through Interlibrary Loan, you must complete and submit a request form in ILLiad, the Kalamazoo College Library's Interlibary Loan system.

The length of time to obtain materials through interlibrary loan varies. Requests are processed in the order they are received, but some items arrive faster than others. Most items can be obtained within two weeks. Budget your time wisely, do your research early, and allow enough time for materials to arrive.

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Picking Up and Returning ILL Items

How will I be notified?
You will receive an e-mail message from the Interlibrary Loan Department on the day your material arrives. Loan periods are limited, so pick up all materials as soon as you are notified of their arrival.

Where will my ILL materials be held?
  • RETURNABLE Interlibrary loan materials (such as books or microfilm) are held at the Library Circulation Desk. Ask for your materials at the Circulation Desk and Library staff will retrieve them for you.
  • NON-RETURNABLE Interlibrary Loan materials such as articles) are delivered directly to your ILLiad account as PDF documents.
Where do I return ILL materials?
Interlibrary loan materials must be returned to the Circulation Desk. Articles do not need to be returned.

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Cost
Students do not pay fees for requesting or using ILL items.

Faculty and staff are not charged individually for ILL materials. The Provost's office is charged the full amount of each request at the end of each quarter.

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Loan Periods
PDF copies of articles are yours to keep. Lending libraries determine the due date of books and other materials loaned through interlibrary loan. The loan period is usually two to four weeks. Use the materials as soon as they arrive. If you need to use a book past its due date, contact the interlibrary loan department regarding a possible extension. Overdue fines of $1.00 per day are applied to all interlibrary loan materials.

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Renewal Requests
A renewal must be requested at least 5 days before the item's due date. Renewal requests are subject to the policies and discretion of the lending library. Request your renewal through ILLiad.

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Overdues and Fines for Lost/Damaged Items
Overdue fines of $1.00 per day are applied to all interlibrary loan items.

Fines accumulate until the item is returned, renewed, or declared lost.

Borrowing privileges are suspended if a borrower owes more than $20.00 in fines, replacement costs, or billing fees. Borrowers must pay library fines or fees in excess of $20 in order to reinstate borrowing privileges. Fines and fees may be paid at the library Circulation Desk. Cash or checks are accepted.

Materials not returned within 30 days are subject to a $10.00 charge for accumulated fines and the cost of billing. When an item is more that 45 days overdue, the library will declare it as lost and bill as follows:

    • Replacement cost: $45.00 or higher, depending on the replacement cost of the item
    • Fines and Billing fees: $15.00

The library attempts to notify borrowers of overdue materials. Failure to receive notification does not absolve borrowers of accrued obligations.

Patrons are responsible for all costs associated with lost or damaged materials. Charges for lost or damaged items are assessed by the lending library. Patrons are responsible for payment of these charges. If materials are lost in transit or after they have been returned to the Kalamazoo College library, the ILL Department will reimburse the lending library.

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Recalls and Conditions
Items borrowed through Interlibrary Loan are loaned through the courtesy of other libraries and governed by their loan rules. The lending library may set conditions on use or recall items at any time. Conditions, such as "no renewal" or "in library use only," are indicated on the identification band around each item.

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Dissertation Policy
The ILL Department will try to obtain copies of dissertations and theses whenever possible. However, dissertations can be difficult to obtain through ILL because often they are owned only by the institution where they were written, and many schools do not circulate their dissertations.

Submit dissertation requests to the Interlibrary Loan Department, which will contact you if we are unable to borrow the item. If the item cannot be borrowed, patrons must purchase the dissertation or thesis.

  • Students must purchase dissertations and theses on their own through Dissertation Express. The Library does not purchase dissertations for students.
  • Faculty and staff can order dissertations through the ILL Department in the Library. Dissertation and thesis purchases will be charged back to the appropriate department.

If you choose to purchase a dissertation through Dissertation Express, the dissertations will take about two weeks to arrive and will be yours to keep.

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Copyright Compliance
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies and other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a patron makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that patron may be liable for copyright infringement.

Kalamazoo College reserves the right to decline a copying request if, in its judgment, fulfillment of the request would violate copyright law.

Kalamazoo College also abides by the CONTU guidelines. See also Copyright at Kalamazoo College.

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